Capital Projects Administrator

Job Description

Capital Projects Administrator

Starting Pay: $71,000 - $81,000 (DOE)


Open until filled - First Review of Applications 08/20/18


The Town of Paradise Valley is currently seeking a Capital Projects Administrator to implement the Town's Capital Improvement Program and manage individual infrastructure and building projects from scope development through construction. Performs paraprofessional research work, including cost analysis, coordination and implementation of various development, redevelopment and capital improvement projects.



Manages a wide range of capital projects during design and construction through a myriad of delivery methods including traditional hard bid as well as alternative delivery methods.

Manages the procurement process for both design professionals and contractors in accordance with Town policies and State Statutes.

Performs paraprofessional and administrative duties involving cost analysis, funding verification, accounting tasks, budget impact information and data support on projects in the Capital Improvement Plan or development review process.

Receives, prepares and completes various forms, reports, correspondence, contracts, grant documents, purchase orders, billing documents, presentations or other documents.

Conducts a variety of technical studies for various reports, operational analysis, cost-benefit analysis and impact and feasibility impact as they relate to a specific program area or project.

Composes, revises and edits a variety of routine-to-difficult correspondence, reports and information materials, from rough notes, drafts, dictation and/or brief oral instruction: types, formats, edits, revises and proofreads reports, correspondence, memoranda, contracts, agreements, technical charts, and tables and other specialized and technical materials ranging from routine to complex; proofreads and checks typed and other materials for accuracy and completeness and for compliance with policies and regulations.

Meets with department staff to determine project intent and scope of work.

Establishes preliminary project design requirements and coordinates preparation of preliminary cost estimates.

Responsible for the annual preparation and programming of the Town's five year Capital Improvement Program including scoring and ranking projects, budgeting, and presenting the plan to Town Council

Analyzes plans to determine conformance with Town requirements.

Manages project teams composed of Town representatives and consultants; facilitates the advancement of a project through various phases of project implementation.

Resolves design problems; manages the consultant selection process; reviews preliminary design reports; prepares Council Action Reports.

Responsible for project budget and schedule; prepares monthly status reports, presents project status reports to Commissions and Town Council, encourages public involvement.

Assists in the preparation of work plans, budgets, schedules and monthly reports.

Prepares Town Council agenda items for action and presents when necessary

Organizes and maintains records, files, maps and plans manually and on the computer.



  • Knowledge of Civil Engineering, Transportation/Land Use Planning, Drainage and Environmental Management principles.

  • Knowledge of project management and construction principles.

  • Knowledge of public communication and issue resolution techniques.

  • Knowledge of procurement and contracting procedures and policies.

  • Knowledge of principles of cost accounting and municipal budgeting procedures.

  • Knowledge of applicable Town Codes and County, State and Federal standards for capital improvement projects.

  • Knowledge of Microsoft Windows Office.

  • Ability to provide excellent customer service.

  • Ability to communicate ideas, technical advice, recommendations in one-on-one, small group and large group settings.

  • Ability to make oral and written presentations to other Town City staff, and Town Boards and Commissions.

  • Ability to produce written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.

  • Ability to make mathematical calculations and draw logical conclusions.

  • Ability to provide thoughtful and thorough analysis.

  • Ability to listen, communicate and work effectively with a diverse group of people.

  • Ability to handle multiple projects simultaneously and use good judgment in prioritizing work assignments.

  • Ability to attend or conduct various meetings as needed.

  • Ability to read and write general correspondence, memorandum, letters, e-mail, technical reports, and engineering studies.

  • Ability to use graphic instructions including blueprints, maps, layouts and other visual aids.

  • Skill in preparing and presenting complex technical reports and information in a format that is easily understood.

  • Skill in establishing and maintaining effective working relationships with contractors, engineers, architects, other Town employees and officials, and the public.

  • Skill in customer service and dealing tactfully and courteously with the public, answering technical questions and handling difficult resident concerns.



A Bachelor's Degree in Construction Management, Civil Engineering, or a related field and five years of experience in public works design and construction, with two years of experience in project management. A valid driver's license. Professional Engineering License preferred, but not required.


Open until filled.  First review of Applications 08/20/18.  In order to be considered, applicants must submit a cover letter, resume and complete the  Town of Paradise Valley online Job Application located at http://paradisevalleyaz.gov/168/Employment-Opportunities


Company Description
The Community
In 1889, the Rio Verde Canal Company sent two surveyors to what is now the Town of Paradise Valley. They were so taken by the beauty and tranquility of the desert landscape, they named the area "Paradise Valley." The Town of Paradise Valley was created in response to concerns that the sparsely populated desert lifestyle of their community was in danger of slipping away due to threatened annexation and the changing density and commercialization of neighboring Phoenix and Scottsdale. Today, and throughout the Town's 57-year history, residents are very involved and committed to the original vision: preserving and maintaining quiet surroundings, open space and valuing limited government.
Well known as one of the most affluent, aesthetically pleasing communities in Arizona, Paradise Valley lies in the heart of metropolitan Phoenix nestled between Phoenix and Scottsdale and encompasses 15 square mile. Due to the natural beauty of the desert and the surrounding hillsides and mountains, the Town provides residents and visitors with the sense that Paradise Valley is a very unique and special place to be.
Arizona Business Journal consistently ranks Paradise Valley as the wealthiest community in the state. Most of the Town's homes are on lots of one acre or more and 72.8% are valued at $1 million or more. Despite the Town's relatively small and population (14,355) compared to other cities in the Phoenix metropolitan area, Paradise Valley is home to nine world class resorts, making it one of Arizona's premier tourist destinations. Currently in construction is the Town's newest resort, The Ritz-Carlton Hotel and Luxury Estates and Villas.
Limited commercial enterprise is permitted in town as long as it is compatible with the residential lifestyle. In addition to the resorts, there are several places of worship, public and private schools, medical offices and three golf courses. The combination of its temperate climate, central location, and unlimited recreational, cultural and shopping opportunities nearby makes Paradise Valley an ideal place to live, play and visit.
The Government
The Town of Paradise Valley has a Council-Manager form of government. The Town Council consists of the Mayor and six Council members. The Council members are elected to serve four year staggered terms and the Mayor is elected every two years. Since incorporation in 1961, Town government has relied on resident volunteers, including the Mayor, all Council Members, the Presiding Judge, Associate Judges, Judges Pro Tem, and Hearing Officers. The Council appoints the Town Manager, the Town Attorney, the Municipal Judges, and members of all committees, commissions and boards.
The Town Manager's FY 2019 recommended budget is $47.3 million which includes an operating budget of $30.6 million and a capital improvement budget of $15.2 million. Town revenues come primarily from Hotel Sales Tax, Bed Tax, Construction Sales Tax, Other Local Sales Tax and state shared revenues. The Town also relies on its neighboring cities for some essential services. It has intergovernmental agreements with the City of Phoenix for fire service and the City of Scottsdale for wastewater management. Those residents who are not covered by Scottsdale for wastewater management are either septic, or on the City of Phoenix sewer system. Other utilities, such as gas, electric, refuse collection and recycling, are provided by private companies residents.
The Town Manager is responsible for the management of the Town and oversees Finance, Police and Engineering. The Deputy Town Manager oversees Community Development, Public Works, IT and Intergovernmental Affairs. The Town currently has 92 authorized positions.

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